Online Procurement for the Healthcare Sector

Optimise costs in medical supplies and ensure regulatory compliance and traceability of medical products, with fast purchasing processes to meet clinical needs

Digitalising procurement processes in healthcare and hospital organisations

Keeping hospitals, clinics, research institutes and healthcare companies running requiresorchestrating the work of hundreds of professionals, with direct impacts on health and management responsibilities. Managing complex processes and achieving objectives on time is a challenge that requires advanced and efficient tools.

Online Procurement is the solution that revolutionises the way you buy. By automating processes and controlling spending and compliance, purchasers in healthcare facilities and central purchasing offices will be able to focus on what really matters.

A single platform to control healthcare procurement

Qualification and monitoring of suppliers

In the healthcare sector, the selection of suppliers requires maximum attention to compliance, quality and reliability, in addition to economic evaluation.

Online Procurement automates this critical process, ensuring that each supplier complies with the most stringent requirements:

Quality certifications: ISO 9001, ISO 13485 for medical devices and other mandatory certificates.
Health authorisations: CE marking and AIFA registration for drugs and devices.
Regulatory compliance: compliance with MDR/IVDR, GDPR and health data security regulations.
Sustainability and Responsibility: compliance with ESG criteria, which is crucial for participating in public procurement and accreditation.

With risk questionnaires, vendor rating and centralised certification management, Online Procurement selects only qualified suppliers, guaranteeing high standards for the protection of patients and healthcare professionals.

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Simplified orders

Manage orders with pre-defined and automated workflows and approval processes to save time and ensure compliance with regulations and internal policies.

Operational expenditure control

Medicines, personal protective equipment, electro-medical equipment, but also facility management and transport services: get a comprehensive overview of existing orders and contracts, analysing margins and savings opportunities.

Centralised data and document management

Lay the foundations for a reliable, comprehensive database in line with Italian and European privacy regulations (GDPR), accessible to all authorised figures.

Settlements and Reporting

Compare invoices, orders and purchase contracts, automatically tracking payment status and related documentation.

How Online Procurement solves the challenges of the healthcare sector

Compliance with industry regulations

In the Italian healthcare sector, National Health Service (NHS) facilities, clinics and private healthcare groups, research and diagnostic laboratories, research institutes and private university polyclinics operate within a stringent regulatory framework, including DL 70/2015, DM 05/08/1977 and regional regulations.

Online Procurement simplifies compliance management, reduces the administrative burden and minimises the risk of sanctions, thanks to:

Automatic monitoring of supplier certifications and licences
Guided and constantly updated procedures to ensure compliant procurement
Integrated audits signalling any criticalities before formalising orders

Responsiveness to unforeseen events and emergencies

Business continuity is crucial in healthcare: sudden breakdowns, critical supply shortages or peaks in demand can jeopardise the delivery of care.

With Online Procurement, healthcare facilities can:

Place rush orders in just a few clicks thanks to an always-on supplier network
Quick access to certified materials and devices, reducing waiting times
Ensuring continuity of supply, even in critical situations, with reliable and already qualified partners

Protection against cyber attacks

The healthcare sector is one of the sectors most exposed to cyber threats, with serious repercussions on the functioning of facilities and the health of patients. Online Procurement secures data on purchases, suppliers and contracts, thanks to:

Certified Oracle Cloud Infrastructure, with strict access control and disaster recovery procedures
Distribution of permits in role-based platform
Total compliance with GDPR and privacy regulations

We have selected industry-leading companies to offer our customers maximum data security

Organisations and health authorities throughout Italy rely on Online Procurement

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Start the change today

Discover how Online Procurement can bring a breath of innovation and transparency to procurement management in your healthcare organisation. Contact us for a free, customised demo.

Request a demo