A single digital document repository to bring order to your purchasing processes

Centralize the management of purchase order, vendor, and contract documentation and save hundreds of man-hours

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Welcome to the new era of document management

To truly transform routine administrative activities, the first step is to create a centralized digital repository, accessible by authorized individuals, that eliminates wasted time searching for data and documents related to procurement and suppliers.

With an intelligent platform like Online Procurement, you have a single, organized document filing system that automatically categorizes and archives both documents and communications exchanged on the platform.

Take back control of your time and let Online Procurement work for you.

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Key Business Challenges of Document Digitization

Unstructured Archiving Processes

The lack of an organized structure for archiving documents leads to inefficiencies and difficulties in retrieving information. Documents scattered among various channels and formats make management complex and time-consuming.

An ineffective approach to contract management can lead to delays, errors, and missed deadlines. Without a centralized system, tracking changes and approvals becomes a challenge, increasing the risk of legal and financial problems.

The lack of integration between the document system and other business management software results in duplication of data and redundant manual processes. This hinders visibility of information and slows down workflows.

Without clear rules and control systems for document sharing, there is a risk of unauthorized access and loss of sensitive data, in violation of GDPR. To ensure information security, it is essential to establish authorization levels and track operations.

Without clear rules and control systems for document sharing, there is a risk of unauthorized access and loss of sensitive data, in violation of GDPR. To ensure information security, it is essential to establish authorization levels and track operations.

Revamp your document management with Online Procurement

Dematerialization is not enough: by storing documents digitally on the platform, each document has metadata that allows it to be automatically categorized and made available and searchable with a single click.

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Contracts

Online Procurement allows you to archive and digitize:

  • Contracts, documents and related communications, organized into files

  • Contract history and amendments

  • Library of ready-to-use contract templates/contract clauses

Centralize contract management, easily monitoring deadlines and versions from a single dashboard. Automate approval and signature processes, reducing legal risk and improving compliance.

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Purchase orders

Online Procurement allows you to archive and digitize:

  • Order history and related documentation

  • Library of document templates and protocols for creating ready-to-use sourcing events, bid opening, etc.

Manage purchase orders more efficiently with complete tracking and real-time updates. Reduce errors and speed approval processes, ensuring that orders are executed and tracked smoothly.

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Invoices

Online Procurement allows you to archive and digitize:

  • Importing invoices from .xml files

  • Digital files that include the documentation attached to each invoice

Digitize and automate invoice management, reducing approval and payment times. Quickly access the information you need and maintain complete visibility into cash flows, improving overall financial management.

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Suppliers

Online Procurement allows you to archive and digitize:

  • Supplier Register – master data and certifications

  • Supplier rating history

  • Messages, emails and certified emails (PEC) exchanged on the platform

With Online Procurement, you can organize and store all supplier data in one place. Monitor performance, manage contract terms, and ensure smooth, centralized communication with all your partners.

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You already have a document management system in your company?

No problem: Online Procurement is designed to integrate with the most popular enterprise management systems – ERP, CRM, document management, invoicing systems, log… – and ensure alignment of data and documents across all information systems for data-driven and efficient purchasing process management.

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Don’t change the way you work, improve it

See how Online Procurement can help you overcome them with innovative, integrated document and contract management solutions that streamline procurement processes.